Export Survey Responses to Google Sheets

Automatically send survey responses from Enrollio to Google Sheets for easy tracking and analysis. This is perfect for parent satisfaction surveys, tour feedback forms, or enrollment questionnaires.

What You'll Need

  • An active survey in Enrollio
  • A Google account with Google Sheets access
  • Basic automation setup knowledge

Step 1: Connect Google Sheets to Enrollio

Before you can export survey data, you need to connect your Google account:

  1. Click Settings in the left navigation
  2. Select Integrations
  3. Find Google Sheets and click Connect
  4. Sign in with your Google account and grant permissions
[SCREENSHOT: Settings > Integrations page showing Google Sheets integration with Connect button]

Step 2: Create Your Google Sheet

Set up a spreadsheet to receive your survey responses:

  1. Open Google Sheets and create a new spreadsheet
  2. Name your sheet something descriptive like "Tour Feedback Responses" or "Parent Satisfaction Survey"
  3. Add column headers that match your survey questions (you can adjust these later)
  4. Copy the spreadsheet URL — you'll need this in the next step
Pro Tip: Include columns for Date, Parent Name, and Email so you can follow up on specific responses.

Step 3: Create the Automation

Now set up an automation to send responses to your sheet automatically:

  1. Go to Automations in the left navigation
  2. Click Create Automation
  3. Name it something clear like "Export Tour Survey to Google Sheets"
[SCREENSHOT: Automations page with Create Automation button highlighted]

Step 4: Set the Trigger

Tell Enrollio when to send data to Google Sheets:

  1. Click Add Trigger
  2. Select Survey Submitted
  3. Choose your specific survey from the dropdown
  4. Click Save
[SCREENSHOT: Automation trigger selection showing Survey Submitted option]

Step 5: Add the Google Sheets Action

Configure what data gets sent and where:

  1. Click the + button to add an action
  2. Search for and select Add Row to Google Sheets
  3. Choose your connected Google account
  4. Paste your spreadsheet URL
  5. Select the specific sheet tab name
  6. Map your survey questions to the corresponding columns
  7. Click Save
[SCREENSHOT: Google Sheets action configuration showing field mapping between survey questions and spreadsheet columns]
Pro Tip: Use custom values to add timestamps, parent contact details, or staff notes alongside survey responses.

Step 6: Test Your Setup

Always test before going live:

  1. Click Test Automation at the top right
  2. Submit a test response to your survey
  3. Check your Google Sheet to confirm the data appears correctly
  4. Adjust column mappings if needed

Step 7: Turn On Your Automation

Once everything looks good:

  1. Toggle the automation to Active
  2. Click Save

Your survey responses will now automatically appear in Google Sheets as families submit them.

Common Use Cases

  • Tour Feedback: Track what parents liked and didn't like about their tour experience
  • Enrollment Forms: Keep all enrollment paperwork responses in one organized sheet
  • Parent Satisfaction: Monitor ongoing satisfaction scores and comments
  • Event Registration: Track RSVPs and special requests for open houses or parent nights

Troubleshooting

Data not appearing? Check that your column names in Google Sheets exactly match the field mappings in your automation.

Getting permission errors? Reconnect your Google account in Settings > Integrations.

Wrong data in columns? Review your field mappings in the automation action and adjust as needed.

Pro Tip: Set up Google Sheets notifications so your team gets alerted when new responses come in.