Your All-in-One Payment Solution

The mobile Point-of-Sale (POS) module puts all your payment tools in one convenient place. Access everything you need to collect tuition, enrollment fees, and other payments right from your phone.

Choose from three payment options — all accessible from a single hub:

  • POS - Accept payments on the spot with Tap to Pay, cash, credit cards, or manual entry
  • Invoices - Send detailed invoices for families to pay online
  • Estimates - Create quotes for prospective families to review

Payment Methods at Your Fingertips

Instant Payment Options

When a parent is ready to pay right away, choose from:

  • Tap to Pay - Accept contactless payments directly on your phone
  • Cash - Record cash payments on the spot
  • Credit Cards - Process card payments through your mobile device
  • Manual Entry - Log payments made through check, money order, or other methods

Convert to Invoice

If a parent needs a detailed invoice or wants to pay online later, convert your transaction to an invoice instantly. The invoice editor opens with all the details already filled in — just set the due date and send.

Convert to Estimate

Need to provide a quote first? Convert any transaction to an estimate that families can review and approve before you process payment.

[SCREENSHOT: Mobile app showing the bottom navigation bar with the $ icon highlighted]

How to Use the Payment Hub

Step 1: Open the POS

Tap the "$" icon on the bottom navigation bar of your mobile app.

Step 2: Build Your Transaction

Use the keypad to enter an amount, or select items from your catalog to build the order.

[SCREENSHOT: POS screen showing keypad and catalog options for building an order]

Step 3: Review Transaction Details

Once you've added all items, move to the Review page. Here you can:

  • Link the transaction to a parent or family
  • Add discounts if applicable
  • Review all transaction details
[SCREENSHOT: Review page showing contact linking, discount options, and transaction summary]

Step 4: Choose Your Payment Method

When everything looks good, tap "Choose payment instruments" and select the right option based on the situation.

For Immediate Payment

If the parent is paying right now, choose from:

  • Tap to Pay - They tap their contactless card or phone on your device
  • Cash - They pay with cash and you record the amount
  • Credit Card - You process their card through the app
  • Manual Entry - They pay with a method outside the app (like a check) and you log it manually
[SCREENSHOT: Payment method selection screen showing Tap to Pay, Cash, Cards, and Manual Entry options]

For Online Payment Later

Select "Convert to Invoice" to send a detailed invoice the parent can pay online. The invoice editor opens with most details pre-filled — just configure:

  • Due date
  • Invoice number (if needed)
  • Any final adjustments

Review and send the invoice to the family.

[SCREENSHOT: Invoice editor showing pre-populated transaction details with due date and invoice number fields]

For Quotes and Estimates

Select "Convert to Estimate" to send a quote the family can review before committing. The estimate editor opens with details already filled in — just set:

  • Due date for estimate response
  • Estimate number (if needed)
  • Any final details

Send the estimate to the family for approval.

[SCREENSHOT: Estimate editor showing pre-populated details with due date and estimate number fields]

💡 Pro Tip

Use the Payment Hub when you're meeting with families for tours or enrollment meetings. You can collect registration fees, create invoices for tuition, or provide enrollment cost estimates — all from the same screen.

Why This Matters for Your Center

No more juggling multiple apps or systems to handle payments. Whether you're collecting fees at drop-off, billing for tuition, or quoting enrollment costs to prospective families, everything happens in one place.

This means less time managing payments and more time focused on what matters — caring for children and growing your enrollment.