Overview of Recurring Virtual Event Settings

Recurring Virtual Event Settings let you automate a series of live sessions in minutes—no more cloning events, juggling dates, or confusing families. Use it to turn one-off virtual events into reliable weekly parent orientations, monthly open houses, or evergreen "watch any time" facility tours.

This feature adds an optional "Recurring" layer to Enrollio virtual events so a single event can repeat automatically on a schedule you define. Behind the scenes, Enrollio generates future occurrences, updates the broadcast page to the next upcoming session, and ensures registrations, reminders, and analytics stay linked to the entire series.

Set your cadence once and Enrollio handles the rest—whether that's daily staff meetings, a bi-weekly parent workshop, or a "first Thursday" program showcase.

Key Benefits of Recurring Virtual Event Settings

  • Save hours of manual work — configure one series instead of cloning individual events
  • Consistent family experience — parents register once and receive a single broadcast link
  • Higher engagement — predictable, "habit-forming" schedules help families remember to attend
  • Flexible patterns — daily, weekly, monthly, or custom schedules match almost any use case
  • Evergreen option — "No Fixed Time" keeps virtual tours or orientation videos available 24/7

Recurring Virtual Event Toggle

Enable the "Recurring" switch inside any virtual event's Schedule tab. Once on, the frequency selector and advanced options become visible.

Families still register once—Enrollio automatically assigns them to every upcoming occurrence.

[SCREENSHOT: Show the virtual event Schedule tab with the "Enable recurring event" toggle switched ON, with frequency options visible below]

Flexible Recurrence Patterns

Choose the cadence that fits your program. These options mirror familiar calendar rules, making setup intuitive.

Daily

Repeat every X days (e.g., every 2 days). Great for daily check-ins or short training sessions.

Weekly

Repeat every X weeks on specific weekdays (e.g., Mondays & Wednesdays). Perfect for weekly parent orientations or staff meetings.

Monthly

Repeat on a calendar date (15th of each month) or ordinal weekday (3rd Friday). Ideal for monthly open houses or board presentations.

Custom End

Stop "after N sessions" or "on a specific date." Use this for limited-run programs or seasonal events.

No Fixed Time

Create an always-on, evergreen replay that families can watch any time. Perfect for facility tours or enrollment information sessions.

[SCREENSHOT: Show the frequency dropdown menu with all options visible: Daily, Weekly, Monthly, No Fixed Time]

Broadcast Page Logic

A single broadcast URL serves the entire series. This keeps your marketing simple and eliminates broken links.

Before each session, the page displays a countdown. Once you go live, it streams the event. Between sessions, it shows "Next session starts in …" messaging.

💡 Pro Tip: Share one link across all your marketing materials—email, text, social media, your website. Families can bookmark it and return for any session in the series.

How To Setup Recurring Virtual Events

Setting up a recurring virtual event takes just a few clicks:

Step 1: Navigate to Virtual Events

Navigate to Sites → Virtual Events → + New Event (or open an existing event).

[SCREENSHOT: Show the Sites menu with Virtual Events section highlighted and the + New Event button]

Step 2: Turn on Recurring Toggle

First, fill out the Event Details (title, description, host). Then toggle Enable recurring event to ON.

[SCREENSHOT: Show the Event Details form with the recurring toggle being switched to ON]

Step 3: Select a Frequency

Select a Frequency: Daily, Weekly, Monthly, or No Fixed Time.

Step 4: Configure Pattern Details

Configure pattern details based on your selection. For example, "repeat on the second Monday of the month" or "every Tuesday and Thursday."

[SCREENSHOT: Show the pattern configuration options for weekly recurrence with multiple weekdays selected]

Step 5: Choose End Condition

Choose when the series should end—after N sessions or on a specific date.

💡 Pro Tip: For seasonal programs (like summer camp orientations), set an end date. For ongoing events (like weekly parent Q&A), use "after N sessions" and extend as needed.

Frequently Asked Questions

Do families need to sign up for every session?

No. One registration enrolls them for the entire series. Reminder emails adjust to each person's next session automatically.

Can I edit the schedule after the series begins?

Yes. Changing the recurrence pattern updates all future (not past) occurrences. Existing registrants are automatically mapped to the new dates.

How do reminders work for recurring virtual events?

The standard reminder automation reschedules itself to the next occurrence, so you don't have to rebuild anything. You can further customize timings in your automation settings.

What happens to the broadcast page between sessions?

It shows a countdown or "Next session starts …" banner until you go live, then streams the session. Afterward, it reverts to the next countdown.

Can I mix live and on-demand content in one series?

Not within the same event. Create separate on-demand events or share the replay link via post-event automation instead.

How does the "No Fixed Time" option work?

It creates a continuous evergreen event. Families can join at any time—the broadcast page immediately plays the pre-recorded video. Perfect for virtual tours that families can watch on their own schedule.

Can I charge for recurring virtual events?

Yes. Set up a payment requirement during event creation. Families pay once to access the entire series.