Happy dancing and smooth scheduling with Enrollio!

This article explains how integrating your Google Calendar with Enrollio can help sync your dance class bookings so you remain organized and avoid overlapping schedules. By connecting your Google Calendar, you can manage class schedules and availability for your dance studio effectively.

Overview

Integrating your Google Calendar with Enrollio allows you to seamlessly sync your dance classes between your Google Calendar and the Enrollio system. This ensures that your studio's bookings, classes, and special events are updated accurately, avoiding double bookings and helping you manage studio schedules with ease.

Prerequisites

  • Access to your Google account that is associated with the Google Calendar you wish to connect.

  • Verify role permissions:

    • For adding or editing dance class events to your Google Calendar, you will need writer's access.

    • If you only want to fetch your dance classes and events from Google Calendar to Enrollio, then read-only access is sufficient.

Getting Started

How to Connect Google Calendar?

  • Head to your Subaccount settings > Calendars > Connections > Add New.

  • Select Google Calendar and click on "Connect".

  • Follow the authentication prompts by choosing your Google account and granting access to your calendar.

  • If you run multiple studios or have several dance class calendars, you can connect more than one by clicking "Connect" for each.

  • To disconnect an account from Enrollio, simply click on the "Delete" button and confirm.

Calendar Configuration

Once your Google account is connected, you should configure your calendar to serve two main purposes:

Linked Calendar

  • Purpose: All new dance class events created in Enrollio will be added automatically to your linked Google Calendar. This means that every new dance class, rehearsal session, or event scheduled directly in Enrollio will also appear in your Google Calendar so you can easily view your class schedule.

  • Note: Writer's access is required to set a calendar as a linked calendar.

  • The linked calendar is automatically included as the conflict calendar, ensuring that events created on the third-party calendar (Google Calendar) are replicated in Enrollio, and vice versa. You can adjust your synchronization preferences under Advanced Settings.

Conflict Calendar

  • Purpose: Use conflict calendars to import events from external calendars into Enrollio, blocking off time when your studio is not available. This is particularly useful to avoid scheduling rehearsals or classes when there are other bookings that affect your studio space.

  • More Details: Only events marked as "BUSY" in your Google Calendar will block time in Enrollio. Events set to "FREE" will be visible in the system, but will not restrict scheduling, ensuring you can still find available time slots for classes.

  • You can add multiple calendars to serve as conflict calendars to ensure no overlapping bookings occur.

Frequently Asked Questions (FAQs)

How do I integrate Google Meet with my dance studio calendar?

  • When you connect your Google Calendar, Google Meet is integrated by default.

  • To generate dynamic Google Meet links for parent meetings or virtual dance class sessions, make sure your Google Calendar is set as the linked calendar. Without selecting a Google Calendar as the linked calendar, the Meet links will not generate for your bookings.

Can I sync multiple Google Calendars with Enrollio?

  • Yes, you can connect more than one Google Calendar.

  • Use one calendar for your primary class bookings (Linked Calendar) and other connected calendars for additional events or studio management (Conflict Calendars) to prevent scheduling conflicts.

What do I do if my dance class events aren’t syncing between Google Calendar and Enrollio?

  • Ensure you have connected the correct Google account.

  • Verify that the calendar you’re trying to sync has the necessary writer's access if you're adding or editing events.

  • If issues persist, reconnect your Google account, check your internet connection, and refresh your browser’s cookies and cache.

Why is writer's access necessary for my calendar?

  • Writer's access allows Enrollio to add, edit, and manage dance class events directly on your Google Calendar, ensuring that your studio's schedule always reflects the latest updates.

Do I need a specific type of Google account, such as Gmail or G Suite?

  • No, both personal Gmail accounts and G Suite (Google Workspace) accounts can integrate successfully with Enrollio.

By following these steps, your dance studio can maintain a smooth and efficient scheduling system with Google Calendar integrated into Enrollio. This setup lets you focus on what you do best—creating amazing dance experiences—while keeping your schedule organized and conflict-free.