How to Link Your Privacy Policy When Collecting Family Data
A privacy policy explains how your childcare center collects, uses, and protects personal information—like names, phone numbers, and emails from prospective and current families. It's not just good practice—it's legally required under laws like GDPR, CCPA, and A2P 10DLC carrier regulations.
Enrollio gives you multiple ways to link your privacy policy wherever you're collecting data from families.
General Considerations for Privacy Policies
Before adding your privacy policy link, think through:
- What personal data do you collect? Names, addresses, phone numbers, emails, child information, emergency contacts, etc.
- Where do you collect family data? Enrollment pages, forms, tour booking calendars, web chat, surveys, order forms
How to Create Your Privacy Policy
You'll need a standalone page that contains your full privacy policy. Here are your options:
- Build a dedicated page within Enrollio (typically on your enrollment site where the URL can be easily referenced)
- Search Google for privacy policy templates to get started: privacy policy templates
- Consult your legal counsel to draft and finalize your privacy policy specific to your childcare business
Creating a Privacy Policy Page in Enrollio
- Go to Sites in your Enrollio dashboard
- Open your enrollment site or create a new one
- Add a new page and title it "Privacy Policy"
- Paste your full privacy policy content
- Publish the page and copy the URL
Where to Add Your Privacy Policy Link
Each data-collection area in Enrollio offers a place to link your privacy policy. Here's how to add it in each feature:
Enrollment Pages & Landing Pages
Text Element: Drag in a Text field, type your message (e.g., "By submitting, you agree to our Privacy Policy"), highlight "Privacy Policy," click the Link icon, and paste your privacy policy URL.
[SCREENSHOT: Text element in page builder showing how to highlight text and add a hyperlink to privacy policy]Forms
You have two options when adding a privacy policy link to forms:
Option 1 - Text Element: Drag in a Text field, type your message (e.g., "By submitting, you agree to our Privacy Policy"), highlight "Privacy Policy," click Link, and paste your URL.
Option 2 - Terms & Conditions Element: Drag in the T&C element, select Edit Link, then paste your policy URL and customize the text.
[SCREENSHOT: Form builder showing both text element and T&C element options for adding privacy policy link]Surveys
Text Element: Drag in a Text field, type your message (e.g., "By submitting, you agree to our Privacy Policy"), highlight "Privacy Policy," click Link, and paste your URL.
Tour Booking Calendars
You have two options for calendars:
Option 1 - Text Element: Add text with a link on the page where the calendar is embedded.
Option 2 - Terms & Conditions Element: Use a custom form with a T&C element that includes the link. Note: you'll need to link to a page on your enrollment site which contains your privacy policy.
[SCREENSHOT: Calendar booking page showing where to add privacy policy text or custom form with T&C checkbox]Order Forms
You have two options for order forms:
Option 1 - Text Element: Add text with a link directly on the order page.
Option 2 - Advanced Settings: Enable Terms and Conditions in the Advanced settings of your order form and create a link there.
[SCREENSHOT: Order form advanced settings showing Terms and Conditions toggle and link field]Web Chat
Link URL in Widget Description: Add your privacy policy link in the text of your web chat widget description.
[SCREENSHOT: Web chat widget settings showing description field where privacy policy link can be added]Related Articles
- How to Get Customer Consent or Track Legal Basis to Process Your Family's Personal Data
- GDPR Compliance and Data Privacy
- A2P 10DLC Campaign Approval Best Practices