The Recital Manager is a new feature in the Studio Portal that helps you plan, organize, and manage your studio’s shows and performances from start to finish. You can set up multiple shows, add performances, manage costumes, assign volunteers, track check-ins, and generate detailed reports all within one dashboard.

This guide walks you through each section of Recital Manager and how to use it effectively.

Accessing Recital Manager

  1. Log in to your Studio Portal account.

  2. From the top menu, click Recital Manager.

  3. You will see a list of your existing recitals, plus an option to Create Recital.

Creating a New Recital

  1. Click Create Recital.

  2. Fill out the required information:

    - Recital Name

    - Year

    - Start & End Date

    - Description

  3. Click Create Recital to save.

You can now open your newly created recital to begin setting up shows, performances, costumes, volunteers, and more.

Recital Sections Overview

Inside each recital, you’ll find the following sections:

  • Shows & Performances

  • Conflicts

  • Costume Sizing

  • Volunteers

  • Check-In

  • Statistics

  • Reports

Each section plays a role in organizing your entire event.

Shows & Performances

Creating Shows

You can create multiple shows under a single recital.

  1. Click + Add Show.

  2. Enter:

    - Show Name (e.g., Arco Dance, Contemporary Dance)

    - Date & Time

    - Maximum Capacity

    - Description

  3. Click Create Show to add it.

Adding Acts

Under each show, you can add one or more acts.

  1. Click Add Act.

  2. Enter:

    - Act Name

    - Duration (e.g., “5 minutes”)

  3. Click Create Act.

Adding Performances

A performance is tied to an act and includes the classes/students participating.

You can:

  • Import classes

  • Select specific students

  • Add performances manually

Importing a Class

  1. Click Import Classes or Students.

  2. Select a class from the list.

  3. Choose which students to include (you can remove or keep students individually).

  4. Click Import.

This creates a performance under the act with the selected students.

Editing Performances

Click the Options (…) button beside any performance, then choose Edit Performance.

Inside the editor, you may:

  • Add or remove students

  • Change duration

  • Add notes

  • Upload a music file (up to 20 MB, accepted formats displayed)

  • Add costume details

  • Toggle props needed

  • Add performance-specific notes

Costume Management

You may:

  • Upload a costume photo

  • Add a costume name & description

  • Enter general costume info

  • Input or update sizing for each student

  • Add additional notes

Adding Students Not in the Class

If a student wants to join last-minute:

  1. Click Manage Students.

  2. Search and select the student.

  3. Click Save Changes.

Costume Sizing

All costumes assigned to performances will appear under Costume Sizing.

You can:

  • Review sizes by student

  • Edit measurements

  • Export as a CSV file for printing or sharing with costume departments

Conflicts

Use this section to set timing gaps between performances.

This helps:

  • Avoid back-to-back performances for a student

  • Allow costume changes

  • Ensure smooth flow of the recital

Read the instructions carefully and adjust the number of minutes needed between appearances.

Volunteers

Parents or guardians who wish to volunteer can be added in this section.

Adding a Volunteer

  1. Click Add Volunteer.

  2. Enter:

    - Name

    - Email

    - Relationship to student

    - Volunteer role (e.g., Backstage, Cleanup, Ticket Sales, Stage Manager, Usher)

    - Select which show(s) they will volunteer for

    - Notes

  3. Click Sign Up as Volunteer.

The volunteer will appear with a Pending status. Once the parent confirms, update status to Confirmed.

Check-In

Use this section during the actual recital to check students in and out.

Checking In

  1. Search for a student (e.g., Matt).

  2. Click Check In.

  3. The check-in time will be logged.

Checking Out

If a student goes home or exits early:

  • Click Check Out to record the time.

All check-ins and check-outs appear in the Check-In History.

Statistics

This section provides a general overview of recital data:

  • Number of students

  • Number of performances

  • Show count

  • Participation metrics

This helps you quickly understand the structure and scale of your recital.

Reports

The Reports section allows you to download detailed documents, including:

  • Costumes List

  • Volunteer Report

  • Show Performance List

  • Show Programs

  • Performance Schedule

  • Full Student List

  • Conflict Reports

  • Check-In Report

You may export these in CSV or PDF formats depending on the report type.

Publishing the Recital

Once everything is final:

  1. Click Publish Recital.

  2. Notifications will be automatically sent to:

    - Parents of students included in performances

    - Confirmed volunteers

Publishing locks in your setup and communicates important details to families.

Need Help?

If you have any questions or need support while using Recital Manager, please contact our Support Team at support@enrollio.ai. We’re always happy to help!