Adding a specific contact to separate workflows for sorting or continuing a process can be automated. Let’s say that your lead submitted a form with a custom field and you want that information to determine if they go to an autoresponder. Another contact completes a product and you want to send them to a workflow to offer them a supplementary course automatically. Or a contact books an appointment and you want to send a confirmation then transfer them to a flow to follow up until the event and pass the input parameters to this new flow. You can accomplish this with the Add To Workflow action we will go over this and how to use it.
Under Workflow Triggers, select “Form Submitted” in the “Contact Actions” section of the Workflow Triggers Menu
Filter for the form that you can create from Sites > Forms > Builder
Filter for the Custom field you can create from Settings > Custom Fields
Click “Save Trigger” in the bottom right of your screen.
Under Workflow Triggers, select “Product Completed” in the “Membership” section of the Workflow Triggers Menu
Add a filter for the specific membership product involved
Click “Save Trigger” in the bottom right of your screen.
Under Workflow Triggers, select “Appointment Status” in the “Appointments” section of the Workflow Triggers Menu
Select the Event Type
Filter for the Calendar and the appointment status
Click “Save Trigger” in the bottom right of your screen.
Click on the “+” symbol below the trigger to add an action.
Under Actions, select “If/Else” in the “Conditions and workflow” section of the Actions Menu or use the search feature
Add branches and choose the segment parameters to filter for the individual workflow triggers and how the contact entered the flow. (see the article on if/else for more information)
Save the action
Add to Workflows
Click on the “+” symbol below each specific branch to add an action.
Select the workflow from the dropdown
Pass Input Trigger parameters for flow that are dependent on triggers for functionality (see screenshots below)
Save the actions
Please Note: Passing input parameters will allow you to use values and wait steps of the event/appointment type in the new workflow to properly track an appointment and when communication happens. See our articles on appointment reminders for more information. (See screenshot below)
Add actions and customization to your preference
Publish and save the workflow (top right of the screen)
