This article will guide you, as a dance studio owner, on how to use the “Send Email” workflow action in Enrollio to automate and personalize your email communication with students, parents, and staff. Whether you’re confirming class sign-ups, sharing practice schedules, or sending promotional offers, this action will help streamline your studio’s communications.
The “Send Email” action in your automation workflow lets you automatically send personalized emails to your dance studio contacts at the perfect moment. This function is key for managing studio communications—be it confirming class bookings, sending rehearsal reminders, or updating parents about schedule changes. Using this action, every message goes out timely and with a personal touch that reflects the excitement of dance.
Click on the “Add your first action” button and select the first action “Send Email”.
The Send Email action settings will show up. Edit this as needed.
Note: if you need to add a trigger to this workflow, do that first. If you will be manually adding your leads to this workflow then a trigger will be unnecessary.
Once you have all the fields filled out, click on Save Action.
Note: If you want to send additional follow-up emails, it is suggested that you add a Wait step in between the Send Email action steps to give time between emails. You can add minutes, hours, or days.
Once your workflow is ready, place it on Publish mode, and save.
Imagine a scenario where a parent registers their child for a dance class. Here’s how you can use the “Send Email” action to make the process smooth and professional:
Trigger:The workflow starts when a registration is submitted via your studio’s website.
Action Details:
Action Name: Class Confirmation Email
From Name: Sunny Steps Dance Studio
From Email: contact@sunnystepsstudio.com
Subject: Your Class Signup is Confirmed!
Email Body:"Hi {{contact.first_name}},Thank you for signing up for our exciting new class! Your first session is scheduled for {{class.start_time}} on {{class.only_start_date}}. We can’t wait to see your little dancer shine on the floor!"
Attachments (Optional):Add any relevant documents like the class guidelines or a program overview.
Test the Email:Send a test email to ensure that all details and attachments are correct.
Save and Activate:Save the email action within your workflow so that each new signup automatically receives the confirmation email.
By customizing your email communications with Enrollio, you can ensure that all your dance studio contacts receive timely, personalized, and professional messages every time. This not only elevates the professional feel of your studio but also helps build lasting relationships with students and parents. Enjoy streamlined communication and keep your studio dancing to the right rhythm!
Timely Communication:Automate emails to ensure that class schedules, event reminders, and updates reach your contacts exactly when needed, without manual intervention.
Personalization:Customize each email with dynamic fields, such as a student’s first name or class details, to create messages that resonate with your busy studio community.
Improved Customer Experience:Enhance the experience for students and parents by automating confirmations, reminders, and follow-ups that reduce confusion and improve attendance.
Time-Saving:Use pre-set email templates and automated workflows to lower the administrative workload, leaving more time for creative instruction and studio management.
Flexibility:Attach files like class schedules, dance recital programs, or studio guidelines, and adjust content to meet your studio’s unique needs.
