What Is Personal Data?
Any information related to an identified or identifiable natural person, such as a student’s name, contact details, or emergency information.
This can include details collected during dance class sign-ups, event registrations, or newsletter subscriptions.
Where Can Personal Data Be Collected?
Dance Studio Website and Registration Forms:
Use your website to showcase class schedules, event calendars, and special promotions. Ensure that your privacy policy is displayed prominently during data collection.
Online Enrollment and Sign-Up Forms:
Whether you’re collecting data for a trial class, a workshop, or a full-time course, ensure that consent is captured clearly.
Event Surveys or Feedback Forms:
After dance recitals or special events, use surveys to collect feedback while also confirming that the data used for marketing or follow-up has consent.
Live Chat or Virtual Admissions:
When interacting with prospective students or parents through webchat features, make sure that any personal data shared is documented with appropriate consent.
Booking and Scheduling Calendars:
For scheduling private lessons or group rehearsals, record the consent for storing personal data when booking through your online calendar.
Order Forms:
When selling dance apparel, merchandise, or class packages online, ensure that the order forms include a consent field for processing personal data.
How to Get Consent
Use clear and age-appropriate language in your forms that explain why you are collecting personal data (e.g., registering for a class, receiving updates about dance events).
Ensure that the privacy policy is accessible before data is collected.
Present a checkbox or another method that allows parents or guardians to provide explicit consent when submitting forms.
How to Track Your Legal Basis
For instances where you might not have explicit consent (for example, data processing required under a legal obligation or where a different lawful basis applies), you can:
Create a Tag in Enrollio:
Develop a specific tag, such as "Legal Basis - Dance Studio Operation," and apply it to contacts where consent was not expressly obtained.
Apply the Tag Manually or via Automation:
For every lead or customer record, either manually or automatically assign this tag. This will help you keep track of the contacts and the legal basis for processing their data.
Document the Legal Basis:
Ensure that you have internal documentation or automated records in Enrollio to verify the method used to obtain each lead’s or student’s data.
This helps maintain compliance with data protection regulations while ensuring a safe and welcoming environment for your dance studio community.
For any further details or questions about managing your dance studio’s data privacy, please consult with your legal advisor and refer back to Enrollio’s Help Center resources.
Happy dancing and safe data practices!