Enrollio offers flexible calendar settings that let you design your schedule just the way you need it. Here are the key settings along with explanations and examples specific to a dance studio:
Slot Duration• Defines the length of each class or session (e.g., a 45-minute dance class).
Slot Interval• Determines the frequency at which bookings can be scheduled. For instance, if the interval is 60 minutes, a new class or private lesson can begin every hour.
Buffer• Sets aside time before or after a session to allow for equipment setup, room cleaning, or student transition between classes, preventing back-to-back bookings.
Appointments per Slot• Allows multiple bookings in the same time slot. This is useful when scheduling group classes or multiple one-on-one lessons in the studio simultaneously.
Appointments per Day• Sets the maximum number of sessions or classes you allow in a day to avoid overbooking your instructors or studio space.
Minimum Scheduling Notice• Prevents last-minute bookings by requiring clients to book their sessions a fixed number of hours or days in advance; perfect for managing modifications in rehearsal times or ensuring proper class preparation.
Date Range• Determines how far into the future dance classes or sessions can be booked (for example, up to 8 weeks ahead, allowing parents to plan around school calendars).
Office Hours• Establishes the hours during which your dance studio operates. This makes sure sessions are only booked during your regular class or rehearsal times.
Event Color• Provides a visual way to differentiate between different types of sessions or dance classes on your calendar view.
Enrollio’s calendar settings can be tailored to fit the unique demands of a dance studio. Consider these examples:
Slot Duration• As the studio owner, you might offer various class lengths such as 60-minute beginner classes, 45-minute intermediate sessions, or 30-minute practice sessions. Create different service types based on these durations.
Slot Interval• If you have a busy season with many dance camps or auditions, you might set a shorter slot interval to allow more classes per day. Alternatively, use a longer interval during slower periods to allow ample time for setting up or cleaning between sessions.
Buffer• Use the buffer to allow for costume changes, equipment setup, or room cleaning after a class ends. For example, if a class ends at 10:00 AM and a buffer of 15 minutes is set, the next available booking starts at 10:15 AM.
Appointments per Slot• For group classes, you can allow multiple enrollments in the same time slot. For instance, if your group class can accommodate up to 15 students, set the appointments per slot accordingly.
Appointments per Day• Limit the number of sessions per day to ensure every class receives adequate attention from instructors and avoids overexerting your studio staff.
Minimum Scheduling Notice• Enforce a notice period (for example, 24 or 48 hours) to give your team time to prepare for each class, ensuring safety and readiness, especially when coordinating multiple instructors.
Date Range• Offer flexible scheduling by allowing bookings only up to a certain number of weeks in advance. This is helpful when planning seasonal dance recitals or annual competitions.
Office Hours• Define your studio’s operating hours based on class schedules. For example, if your studio is open from 9 AM to 8 PM, ensure appointments are only available within these hours.
Event Color• Use specific colors to represent different dance styles (like ballet, hip-hop, or tap) to make it easier to visualize and differentiate class types on your calendar.
Below are answers to common questions from studio owners managing their calendars with Enrollio:
Can I set different buffer times for different types of sessions in my calendar?• The Buffer setting applies universally to all sessions in your calendar. If different buffer times are needed (for example, longer buffers for costume changes), consider creating separate calendars for each session type with its specific buffer setting.
Can I override the Slot Interval for specific days or times in my calendar?• The Slot Interval remains consistent across all operating hours. For unique time requirements (such as special rehearsals or one-off events), create a separate calendar for that period with its custom settings.
How do the 'Appointments per Slot' and 'Slot Interval' settings interact in my calendar?• The 'Appointments per Slot' setting allows multiple sessions in the same time frame, while the 'Slot Interval' determines how often new slots are available. If 'Appointments per Slot' is set to 2 and your 'Slot Interval' is 30 minutes, you can book two sessions every 30 minutes.
Does the 'Appointments per Day' setting limit sessions across multiple calendars?• This setting is applied individually per calendar. To limit total sessions across all dance studios or locations, you'll need to track bookings manually across calendars.
What happens if I change the 'Minimum Scheduling Notice' while there are pending sessions?• Changes to the 'Minimum Scheduling Notice' affect future bookings only. Sessions already scheduled will remain as they were when booked.
Can I set different 'Date Range' values based on the session type?• The 'Date Range' applies to the entire calendar. For different date range options (like extended booking for recitals versus weekly classes), use separate calendars for each scenario.
Can I have overlapping sessions if my 'Appointments per Slot' allows multiple bookings?• Yes, if your setting permits more than one booking per slot, multiple sessions (such as a group class and a one-on-one lesson) can run concurrently in the same time slot.
What happens if I reduce my 'Office Hours' but some sessions are already booked outside the new hours?• Existing sessions outside the new hours will remain scheduled. However, new bookings will only be accepted within the updated operating hours.
How does changing the 'Slot Duration' affect existing sessions?• Modifying the 'Slot Duration' will only impact new bookings. Sessions that have already been scheduled will not change.
Can I use the 'Buffer' setting to account for travel time between different studio locations?• Absolutely. If your studio operates across different locations, use the buffer to ensure there is enough time for travel between sessions.
Enrollio’s robust scheduling tools empower you to customize your studio’s calendar in a way that best fits your operational needs. By tailoring these settings, you’ll be giving your dance studio the flexibility to manage a variety of classes and events effectively while ensuring smooth transitions and ample preparation time between sessions.
Happy dancing and smooth scheduling with Enrollio!
