Enrollio's Round Robin Calendars streamline the scheduling process by automatically distributing appointments among your team. This feature enables your studio to:
Offer families more available time slots
Manage instructors’ workloads effectively
Eliminate manual assignment tasks
Enrollio uses two primary methods to distribute appointments. Choose the one that aligns with your studio’s scheduling goals:
Prioritizes assigning sessions based on real-time availability.
Best For:
Urgent scheduling (e.g., trial lessons or makeup classes)
Studios needing immediate appointment availability
Key Features:
Assigns to available instructors first
Maximizes use of open time slots
Reduces wait times for students and families
Distributes appointments evenly among instructors, regardless of current availability.
Best For:
Studios prioritizing balanced workloads
Teams where all instructors have similar availability
Key Features:
Ensures fair rotation among instructors
Avoids instructor overload
Promotes long-term balance in bookings
Customize instructor selection with priority levels:
High Priority: Chosen first if available
Medium Priority: Chosen if no high-priority instructors are free
Low Priority: Assigned only if no high or medium priority instructors are available
This allows for fine-tuned control over instructor assignment preferences.
Each appointment can be assigned a preferred meeting location. This adds flexibility for in-person and remote sessions.
Available Options:
Zoom – For video sessions via Zoom
Google Meet – For meetings using Google Meet
Phone – For appointments conducted via phone
Full Address – Ideal for in-person sessions at the studio or other locations
Ask the Booker – Lets the client specify their preferred location
Microsoft Teams – For sessions using Microsoft Teams
Q: Can I change the distribution method after setup?
A: Yes, you can update this anytime in the calendar configuration panel.
Q: What happens if an instructor is unavailable?
A:
With Optimize for Availability, the next available instructor is assigned.
With Optimize for Equal Distribution, the system skips unavailable instructors and continues rotation.
Q: Can I exclude instructors from the Round Robin Calendar?
A: Yes, you can remove them from the rotation in the calendar settings.
Happy scheduling—and best of luck keeping your studio running smoothly with Enrollio!
