What is Form Submitted Workflow Trigger
The "Form Submitted" workflow trigger activates when a specific form is filled out and submitted by parents or guardians. When this happens, Enrollio automatically starts a series of actions such as adding new student information, sending notifications to instructors, or scheduling follow-up tasks. This automation makes managing class enrollments and events easier and more efficient for your dance studio.
Key Benefits of Form Submitted Workflow Trigger
Improved Efficiency: Automates routine tasks triggered by form submissions, reducing the manual workload for you and your staff.
Enhanced Communication: Sends automatic responses to parents and notifications to instructors about registrations and upcoming events.
Data Accuracy: Integrates submitted form data directly into your studio management records in Enrollio, ensuring you always have up-to-date information.
Customizable Workflows: Allows you to use filters to target specific forms or submission criteria, so you can tailor the actions to different types of events, workshops, or classes.
Scalability: Supports multiple workflows simultaneously, so your studio can handle a growing number of registrations and events without missing a beat.
Configuring the Form Submitted Workflow Trigger
Set up the form submitted trigger in Enrollio by following these steps:
Access Workflow Settings: Navigate to the workflow automation section in Enrollio. Create a new workflow or select an existing one where you want to incorporate the "Form Submitted" trigger.
Add a New Trigger: Click “Add New Trigger” and select "Form Submitted" from the dropdown menu.
Name Your Trigger: Provide a descriptive name such as “Dance Class Registration Form Submitted.”
Set Filters: Refine the workflow activation criteria by configuring filters. For example:
Form is: "Dance Class Registration Form"
Save the Trigger: Click the save button to confirm your setup.
Test and Publish: Test the workflow using sample data to ensure it functions smoothly. Once verified, enable publishing to activate the workflow.
Use Cases for Your Dance Studio
Enrollio’s Form Submitted workflow trigger can significantly streamline various studio operations. Here are some examples tailored for dance studio needs:
Class Registration Automation:
Scenario: Parents register their children for dance classes online.
Setup: Trigger on submission of the "Dance Class Registration Form."
Outcome: The submitted data is automatically added to your student roster, a confirmation email is sent to the parents, and the class schedule is updated.
Event Registration for Recitals or Workshops:
Scenario: Organize a recital or a special dance workshop.
Setup: Trigger on submission of the "Event Registration Form."
Outcome: The registration details are added to the event list, and both parents and instructors receive the essential information automatically.
Feedback Collection After Classes:
Scenario: Collect feedback after a class or workshop to improve future sessions.
Setup: Trigger on submission of the "Class Feedback Form."
Outcome: The feedback is logged into your studio management system, a thank-you email is sent to the parent, and optimal actions are flagged for review.
Appointment Booking for Private Lessons:
Scenario: Parents request private lessons for their children.
Setup: Trigger on submission of the "Private Lesson Booking Form."
Outcome: The booking details are recorded, the instructor’s calendar is updated, and confirmation emails are automatically sent to both the parent and the instructor.
Frequently Asked Questions
Can this trigger handle multiple forms in one workflow?
Yes, you can configure the workflow to activate for different forms by applying additional filters or setting broader criteria.
What if a form is submitted multiple times by the same parent?
The trigger activates each time the form is submitted. You can use conditions or cooldown periods within Enrollio to manage duplicate submissions effectively.
Can I send different responses based on the form submitted?
Absolutely! By using filters, you can customize workflow actions for each specific form, ensuring that parents and instructors receive the appropriate responses for every type of submission.
How do I handle form submissions with incomplete data?
Integrate conditions within the workflow to validate that all required fields are completed. For instance, you can set the workflow to send an alert to your team or skip the incomplete submission based on your needs.
Is this trigger compatible with external form tools?
The Form Submitted trigger is designed to work with forms created within Enrollio. For external tools, you might need to use an integration or webhook to capture submissions into your system.
This guide ensures that you can efficiently automate your studio operations with Enrollio's Form Submitted workflow trigger. By streamlining tasks such as class registration, event sign-ups, and feedback collection, you'll have more time to focus on nurturing young dancers and creating a vibrant, welcoming studio atmosphere.
Happy dancing!