This article is designed specifically for children’s dance studio owners using Enrollio. We’ll walk through every trigger available in Enrollio’s Workflow Builder, showing you how to automate key studio operations—from student enrollments to class reminders. Triggers start workflows based on specific events in your studio’s day-to-day activities, and they can be grouped to find what you need quickly.
Below is a summary of each trigger, with examples tailored to a dance studio environment:
Understanding Triggers
Trigger Categories
Student & Parent Events
Class Scheduling Events
Enrollment & Opportunity Events
Referral & Affiliate Events
Dance Class Course Management
Payment & Registration Events
E-commerce (Merch or Uniform) Events
Phone Call (IVR) Events
Social Media Events
Community/Group Access
Additional Docs for Getting Started!
Triggers in Enrollio are events that initiate workflows. In your dance studio, these might start automated follow-ups, class reminders, or notifications when something changes in a student’s profile. Remember:
Workflow Trigger: Kicks off the workflow based on a specific event.
Workflow Action: Follows the trigger and executes the tasks you've set up.
Enrollio organizes triggers into several categories to help you quickly locate and use them. Each category below is explained with examples specific to managing a dance studio.
Student Added/Changed:
Student Created: Automatically trigger a welcome message or orientation sequence when a new student is enrolled.
Student Details Updated: When parents update contact details or emergency contacts, trigger notifications to update class rosters or communication lists.
Birthday Reminder:
Use this daily trigger (runs at 8:00 AM) to send birthday shout-outs or special class offers on a student’s birthday.
Do Not Disturb (DND):
Trigger workflows when a parent or student opts out of emails or text messages, ensuring you respect their communication preferences.
Student Tag:
When tags like "Beginner," "Advanced," or "Needs Attention" are added or removed, trigger actions to segment students or initiate specific engagement workflows.
Custom Date Reminder:
Trigger automated reminders for events such as dance recitals, costume fittings, or scheduling parent-teacher meetings based on key calendar dates.
Note Added/Changed:
When instructors add notes to a student’s profile (e.g., progress updates or class behavior comments), trigger follow-up actions such as parent notifications or record updates.
Task Added/Completed:
Manage tasks for follow-ups, rehearsals, or class preparations whenever tasks are added or marked as complete.
Student Engagement Score:
Automatically trigger personalized messages to highly engaged students or re-engagement sequences for those who might be losing interest.
Appointment Status:
Trigger workflows based on class schedule changes such as class booking, rescheduling, or no-shows. For example, trigger a reschedule reminder when a student misses a rehearsal session.
Customer Booked Appointment:
Trigger workflows when a parent books a trial lesson or a regular class appointment, ensuring timely reminders and confirmations.
Opportunity Status Change:
When a potential student’s enrollment status changes (e.g., trial to full enrollment), trigger follow-up workflows to capture that momentum.
Opportunity Created/Changed:
Initiate nurturing sequences as soon as an enrollment inquiry is made or modified, so you never miss a lead.
Pipeline Stage Changed:
Automatically adjust communication when a student’s enrollment process advances—like from inquiry to trial class—to ensure smooth transitions.
Stale Opportunity:
Trigger reminders or special offers for enrollment inquiries that have not moved forward within a specified period.
Affiliate Created:
Automatically notify your team and start reward processes when a referral partner (e.g., a local dance instructor or community organization) joins your affiliate program.
New Affiliate Sale:
When a referral results in a new student registration or class package sale, trigger thank-you messages and rewards.
Category Started/Completed:
Use when a student begins or completes a module within a dance curriculum, such as learning a new dance style or mastering a routine.
Lesson Started/Completed:
Trigger workflows at the start or completion of individual classes to manage progress tracking or send congratulatory notes.
New Signup:
Start a welcome series for new students signing up for dance classes, including schedule highlights and what to expect.
Offer Access Granted/Removed:
When a student is given access to a special workshop, master class, or discounted course, trigger confirmation or reminder messages.
Product (Class) Access Granted/Removed:
Manage enrollments for individual classes by automatically triggering welcome or removal notifications based on access.
Product Started/Completed:
Trigger actions when a student begins or finishes a particular dance class series, such as sending certificates or feedback forms.
User Login:
Track when students access online dance lessons or virtual class portals to gauge engagement.
Invoice:
Manage administrative workflows when payment invoice details change, triggering automatic reminders or confirmations.
Payment Received:
Trigger a thank-you sequence and class access confirmation when a registration payment is received, ensuring a smooth enrollment process.
Order Form Submission:
Automatically trigger follow-ups when parents submit registration forms for camps, workshops, or dance performances.
Order Submitted:
Initiate post-purchase workflows for class packages or special event tickets purchased via your website.
Documents & Contracts:
Manage registrations by triggering notifications and next steps when contracts or documents are updated.
Subscription Status Change:
Trigger workflows when a student’s subscription (for recurring classes or digital tutorials) is activated, paused, or cancelled.
Refund:
Automatically notify relevant parties when a refund is issued from a payment gateway, helpful for managing cancellations or rescheduling.
Abandoned Cart:
Trigger a recovery sequence when a parent leaves merchandise (e.g., dance wear or accessories) in the online cart, encouraging them to complete the purchase.
Order Placed:
When merchandise orders are made—like dance shoes or costumes—trigger a fulfillment or thank-you workflow.
Order Fulfilled:
Automate notifications to update parents or students when orders are dispatched or ready for pickup.
IVR Started:
Trigger workflows when a parent or student initiates a phone call, such as providing dance class information or customer support through an automated system.
Facebook Comments/Instagram Comments:
Trigger engagement workflows whenever a parent or student comments on your dance studio’s social media posts, keeping the conversation lively and responsive.
Group Access Granted/Revoked:
Manage access to exclusive dance communities or parent groups by triggering notifications when access is updated—ideal for maintaining community cohesion.
Learn how to set up your initial workflows with Enrollio.
Walkthroughs on creating automated sequences for class reminders.
Guidance on tailoring workflows to fit your studio's unique needs.
Using Enrollio’s Workflow Builder, you can tailor these triggers to automate many aspects of your dance studio—from student communication and class scheduling to managing payments and engagements on social media. With these tools, you can focus more on teaching and performance, while Enrollio handles the rest.
Happy dancing and smooth transitions with Enrollio!
